SECTIONAL ACTIVITIES AND SERVICES
The Directorate has six Sections. The duties and services provided by the Directorate are described below.
Daily Checks and Inspection Section
The Section:
- ascertains whether monies received by Income Generating Units (IGU) are fully disclosed, banked intact and timely in accordance with the University’s Financial Regulations, Policies and Procedures, 2020;
- ensures that all items acquired by the University are inspected and properly recorded in/on Assets Registers, Tally Cards, Stores Receipt Vouchers, Goods Inwards Book, etc.;
- ensures that assets acquired by the University are safeguarded by embossing University identification marks on them and recording them properly; and
- provides advisory services for clients.
Sectional Head
Mr. Christopher Alatarige
Senior Internal Auditor
Head, Daily Checks & Inspection Section
christopher.alatarige@ucc.edu.gh
Pre-Audit Section
The Section:
- ensures there is proper authorisation and sufficient supporting documents for every payment;
- checks all statutory deductions in line with the Income Tax Act, 2015, Act 896, and arithmetic accuracy of financial transactions before payments are made;
- ascertains whether all purchases are economical and in accordance with national and University rules and regulations (e.g. Public Procurement Act, 2003, Act 663; Public Procurement Amendment Act, 2016, Act 914; University Financial & Stores Regulations, 2020; etc.);
- review of contract documents for compliance and value for money; and
- provides advisory services for clients.
Sectional Head
Mr. Ernest K. Enyan
Senior Internal Auditor
Head, Pre-Audit Section
Post Audit Section
The Section annually evaluates all the financial and operational controls of Colleges/Directorates/Institutes/Sections. The Section assesses the adequacy and effectiveness of governance, risk management and internal control processes. Under this Section, the Directorate has six Teams, including the Risk Management Team. The Teams are assigned various auditable areas to evaluate and submit reports thereon.
The Section:
- assesses the extent of compliance with the University (Statute; Financial Regulations, Policies and Procedures, 2020; Conditions of Service, 2008; Administrative Manual, 2008; Council directives), National legislations (e.g. Public Financial Management Act, 2016, Act 921; Public Procurement Act, 2003, Act 663; Public Procurement Amendment Act, 2016, Act 914; etc.) and Industry Best Practices; etc.
- ascertains the existence and implementation of the Strategic Plan, Risk Register, Budget and Procurement Plan;
- evaluates projects undertaken;
- assesses the state of maintenance, cleanliness, security and fire safety;
- recommends measures to remedy deficiencies identified; and
- provides consulting services for clients.
Sectional Head
Mr. Daniel Quainoo
Senior Internal Auditor
Head, Post Audit Section
Quality Assurance and Follow-Up Section (QAFUS)
The Section:
- assists the Director of Internal Audit to schedule and hold Entry and Exit Conferences for audit assignments;
- ensures reports meet international standards before they are published;
- reviews and manages all Working Paper Files;
- assists Director of Internal Audit to publish final Audit Reports;
- assists the Director of Internal Audit in preparing Follow-up Reports for the Audit Committee (AC);
- assists the Director of Internal Audit in preparing quarterly reports for submission to the Internal Audit Agency; and
- provides consulting services for clients.
Sectional Head
Mr. Sampson K. Asare
Internal Auditor
Head, Quality Assurance & Follow Up Section
Risk Management Section (RMS)
The Section:
- provides technical assistance (education/training) on risk management;
- guides Colleges/Faculties/Schools/Directorates etc. in developing and reviewing their Operational Plans and Risk Registers;
- issues periodic reports to Management on how efficiently the University is managing its risks; and
- provides consulting services for clients.
Sectional Head
Ms. Joyce A. Sam
Senior Internal Auditor
Head, Risk Management Section
Administration
This Section:
- is in charge of the day-to-day administration of the Directorate;
- ensures the integrity, accuracy, security and management of records of the Directorate;
- manages the human resource in the Directorate and liaises with the Office of the Registrar on matters relating to recruitment, appointments and promotion of staff in the Directorate;
- serves as the Secretariat of the University Audit Committee;
- provides other secretarial services at all committee meetings in the Directorate;
- liaises between the Directorate and the Office of the Registrar and other Offices in the Central Administration; and
- serves as custodians of all assets belonging to the Directorate and manages same.
Head
Mrs. Florence Okletey
Principal Administrative Assistant
Head, Administration